Virtual PA and Admin Support (paid contractor)

Virtual PA and Admin (paid contractor)

Responsibilities:
– Event coordination – liaising with venue re organisation/logistics/contracts for Scientific Meeting and Families Conference weekend 2026, liaising with speakers/delegates for Scientific Day bookings to coordinate travel/accommodation etc

– Board Meetings (Trustee, Scientific Advisory Board, Working Groups and Annual Strategy Day)
meeting invites. issuing agendas, requesting progress reports, chasing for action updates, circulating AI generated minutes/actions

– Administrative support to the CEO as and when required, for example: souring quotes for digital equipment, annual insurance renewal

Experience/Skills
– Advanced Microsoft Office and Teams/SharePoint skills
– Excellent written and communication skills
– Autonomous worker
– Good team player
– Adaptability/Flexibility with workload and tasks
– Experience in the charity sector
– Well-versed in safeguarding principles and data protection requirements
– Ability to maintain accurate records and comply with Ring20 policies and procedures

Other
– Due to the nature of the role, we can only accept applications from those based in the UK
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Terms of service
• This is a paid contractor role (freelance), ideally we need 1-2 days a week (more likely 2 days per week leading up to our 2026 conference), specific days/times to be agreed with flexibility to work across the week.
• Home-based, with occasional travel to attend conferences, meetings or events as required.
• Some evening or weekend work may be required to support online meetings or international engagement.
• Participation in occasional Trustee Board meetings as required.
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To apply, please email your CV and cover letter through the form that can be found here: ring20researchsupport.co.uk/careers